# Manage groups

Organize users into groups to simplify permission management, user selection, and notification distribution across your Comind.work system.

## Group functionality[​](#group-functionality "Direct link to Group functionality")

Groups provide the following organizational capabilities:

* **Permission delegation** - assign permissions to groups rather than individual users
* **User filtering** - limit user visibility during selection processes
* **Notification management** - send notifications to specific groups
* **Workflow automation** - trigger actions based on group membership

## Workspace group activation[​](#workspace-group-activation "Direct link to Workspace group activation")

Every workspace can activate the Groups app to enable group management:

* **Workspace-specific groups** - create groups unique to individual workspaces
* **Administrative control** - workspace administrators oversee group memberships
* **Flexible organization** - adapt group structure to workspace needs

## Group hierarchy and scope[​](#group-hierarchy-and-scope "Direct link to Group hierarchy and scope")

### METAMETA workspace groups[​](#metameta-workspace-groups "Direct link to METAMETA workspace groups")

Groups created in the METAMETA workspace have system-wide availability:

* **Global access** - accessible across all workspaces in the system
* **Company-wide roles** - represent organizational roles like Marketing team or Supervisors
* **Cross-workspace consistency** - maintain consistent group structure

### Workspace-specific groups[​](#workspace-specific-groups "Direct link to Workspace-specific groups")

Individual workspaces can create their own groups:

* **Local organization** - groups specific to workspace needs and structure
* **Precedence rules** - workspace-specific groups take priority over global groups
* **Flexible management** - adapt group structure to local requirements

## Group management strategies[​](#group-management-strategies "Direct link to Group management strategies")

### Global group planning[​](#global-group-planning "Direct link to Global group planning")

* **Organizational structure** - align groups with company departments and roles
* **Permission templates** - create standard permission sets for common roles
* **Naming conventions** - establish consistent group naming patterns

### Workspace group organization[​](#workspace-group-organization "Direct link to Workspace group organization")

* **Project teams** - create groups for specific projects or initiatives
* **Functional roles** - organize users by function or responsibility
* **Temporary groups** - establish groups for time-limited projects or tasks

## Best practices[​](#best-practices "Direct link to Best practices")

### Group design[​](#group-design "Direct link to Group design")

* **Clear purpose** - define the specific purpose and scope of each group
* **Appropriate size** - balance group size with management complexity
* **Regular review** - periodically assess group membership and effectiveness

### Permission management[​](#permission-management "Direct link to Permission management")

* **Group-based permissions** - assign permissions to groups rather than individuals
* **Least privilege** - grant only necessary permissions to each group
* **Documentation** - maintain clear records of group purposes and permissions

### Notification strategy[​](#notification-strategy "Direct link to Notification strategy")

* **Targeted communication** - use groups for focused notification delivery
* **Escalation paths** - establish group hierarchies for issue escalation
* **Feedback loops** - ensure groups receive appropriate updates and responses

Groups provide the organizational foundation for efficient user management and workflow automation within your Comind.work system.

## Related[​](#related "Direct link to Related")

* [Manage groups and permissions](/admin-guide/workspace-admin/manage-groups-permissions.md) - configure per-app, per-record, and per-field permissions at the workspace level
* [Permissions matrix](/admin-guide/workspace-admin/permissions-matrix.md) - reference for all permission levels and how they interact