# Multi-workspace and multi-app lists

Access and manage records across multiple workspaces and apps through unified views.

By default, you view records within a specific app and workspace (e.g., tasks in the "CRM" workspace). The features below let you combine data from multiple sources.

## Unified multi-workspace access[​](#unified-multi-workspace-access "Direct link to Unified multi-workspace access")

### METAMETA workspace[​](#metameta-workspace "Direct link to METAMETA workspace")

The METAMETA workspace provides unified views across all workspaces:

* **Cross-workspace consolidation** - view records from multiple projects in one place
* **App-specific aggregation** - see all instances of a specific app across workspaces
* **Unified management** - manage related data without switching between workspaces

### DATA app integration[​](#data-app-integration "Direct link to DATA app integration")

Access records from multiple apps within single or multiple workspaces:

* **Multi-app views** - combine data from different apps in one list
* **Cross-app analysis** - analyze relationships between different record types
* **Comprehensive reporting** - create reports spanning multiple apps and workspaces

## Access patterns[​](#access-patterns "Direct link to Access patterns")

|                   | 1 workspace                                                                                                             | Multiple workspaces                                                                                                                                                           |
| ----------------- | ----------------------------------------------------------------------------------------------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **1 app**         | **CRM/TASK** will show tasks only from CRM workspace<br /><br />**CRM/DEAL** will show the deals from CRM workspace     | **METAMETA/TASK**<br />will show all tasks across all workspaces having tasks<br /><br />**METAMETA/DEAL**<br />will show deals in all workspaces where such app is installed |
| **Multiple apps** | **CRM/DATA**<br />will show all records of all apps installed in CRM workspace - tasks, issues, timelogs, invoices, etc | **METAMETA/DATA**<br />this will show everything you have in the system                                                                                                       |

## Multi-workspace list considerations[​](#multi-workspace-list-considerations "Direct link to Multi-workspace list considerations")

### App name conflicts[​](#app-name-conflicts "Direct link to App name conflicts")

When multiple workspaces contain apps with identical names:

* **Default behavior** - METAMETA workspace defaults to the app installed within METAMETA workspace
* **Alternative access** - use METAMETA/DATA feature to explicitly select which apps to include
* **Explicit selection** - choose specific apps to avoid conflicts and ensure correct data access

### Resolution strategies[​](#resolution-strategies "Direct link to Resolution strategies")

* **App prioritization** - METAMETA workspace apps take precedence in name conflicts
* **Explicit app selection** - use DATA app to manually choose which apps to combine
* **Workspace-specific access** - access individual workspaces for app-specific functionality

## Multi-app list considerations[​](#multi-app-list-considerations "Direct link to Multi-app list considerations")

### Field compatibility[​](#field-compatibility "Direct link to Field compatibility")

When using the DATA app to combine multiple apps:

* **Common fields only** - only fields shared across selected apps are displayed
* **Example**: both "invoice" and "task" apps might share "title" or "modified date" fields
* **App-specific fields hidden** - specialized fields like "discount" or "estimated hours" won't appear

### Selective app combination[​](#selective-app-combination "Direct link to Selective app combination")

The DATA app allows deliberate app selection for optimal results:

* **Targeted combinations** - choose specific apps that share relevant fields
* **Example**: combine tasks, issues, bugs, and tickets to show shared attributes like "responsible", "priority", and "estimate"
* **Focused views** - create meaningful cross-app lists with common data elements

Choosing apps with meaningful field overlap produces cleaner views and more useful cross-app comparisons.