# Export data from list

Export your list data in various formats for external analysis, reporting, or integration with other systems.

## Export formats[​](#export-formats "Direct link to Export formats")

Choose from multiple export options based on your needs:

### Structured data formats[​](#structured-data-formats "Direct link to Structured data formats")

* **Microsoft Excel** - export as .xlsx files with full formatting and multiple sheets
* **CSV (Comma-Separated Values)** - export as .csv files for database imports and simple analysis

### Visualization formats[​](#visualization-formats "Direct link to Visualization formats")

* **PDF** - export charts and visualizations as high-quality PDF documents
* **Images** - export charts as PNG images for presentations and reports

## Export content[​](#export-content "Direct link to Export content")

Exports include all visible data from your current list view:

* **Visible columns** - all fields currently displayed in the list
* **Data types** - text, numbers, dates, and other field values
* **Comments and conversations** - comment threads are included when the Comments field is a visible column in the list
* **Formatted data** - maintain formatting and structure from the original list

## Use cases[​](#use-cases "Direct link to Use cases")

Data exports support various business needs:

### Business intelligence analysis[​](#business-intelligence-analysis "Direct link to Business intelligence analysis")

* **External BI tools** - import data into Power BI, Tableau, or other analytics platforms
* **Advanced reporting** - create complex reports using specialized tools
* **Data modeling** - build predictive models and advanced analytics

### External system integration[​](#external-system-integration "Direct link to External system integration")

* **Data migration** - transfer data to other systems or platforms
* **API integration** - prepare data for external API consumption
* **Backup and archival** - create data backups for compliance or historical records

### Reporting and presentation[​](#reporting-and-presentation "Direct link to Reporting and presentation")

* **Executive summaries** - create polished reports for stakeholders
* **Client deliverables** - provide data exports to clients or partners
* **Documentation** - include data snapshots in project documentation

## Export workflow[​](#export-workflow "Direct link to Export workflow")

### 1. Configure your list[​](#1-configure-your-list "Direct link to 1. Configure your list")

Set up the list with the desired fields, filters, and formatting

### 2. Choose export format[​](#2-choose-export-format "Direct link to 2. Choose export format")

Select the appropriate export format for your intended use

### 3. Generate export[​](#3-generate-export "Direct link to 3. Generate export")

Create the export file with all visible data included

### 4. Download and use[​](#4-download-and-use "Direct link to 4. Download and use")

Download the file and use it in your external tools or systems

## Related[​](#related "Direct link to Related")

* [Import and export workflows](/admin-guide/workspace-admin/import-export-workflows.md) - admin-level import/export configuration and bulk operations
* [Data import](/user-guide/app-records-list/data-import.md) - import data from Excel, CSV, or external systems