# Install and manage apps

Install and configure applications to meet your workspace needs, ensuring appropriate access control and functionality for your team.

## Default app installation[​](#default-app-installation "Direct link to Default app installation")

### System apps[​](#system-apps "Direct link to System apps")

Every workspace starts with four system apps:

* **Workspace** - workspace settings and configuration
* **Participant** - manages which users have access to the workspace
* **History** - a lens into change history across all apps in the workspace
* **Data** - a lens into records across all apps in the workspace

After creation, the workspace admin installs the apps the team needs (e.g., Tasks, Wiki, Bugs).

## App installation process[​](#app-installation-process "Direct link to App installation process")

### Workspace admin responsibilities[​](#workspace-admin-responsibilities "Direct link to Workspace admin responsibilities")

Workspace administrators are responsible for app selection and access control:

* **Strategic selection** - choose apps that support your team's workflow and objectives
* **Access management** - grant appropriate permissions to workspace participants
* **Configuration oversight** - ensure apps are properly configured for your use case

### Installation examples[​](#installation-examples "Direct link to Installation examples")

* **Universal access** - install "Bugs" app accessible to all workspace participants
* **Restricted access** - install "Invoices" app accessible only to users in the "Accounting" group
* **Role-based deployment** - align app access with organizational roles and responsibilities

## Installation interface[​](#installation-interface "Direct link to Installation interface")

### Accessing app management[​](#accessing-app-management "Direct link to Accessing app management")

Perform app installation from the workspace overview page. The app management interface lets you manage all workspace apps from a single location.

### App selection process[​](#app-selection-process "Direct link to App selection process")

The workspace admin should select which apps to install:

![Workspace app management interface showing installed apps and install options](/assets/images/manage-v2-apps-203a413612f895ae5dc82e4d43bc03ac.png)

## App management strategy[​](#app-management-strategy "Direct link to App management strategy")

### Selection criteria[​](#selection-criteria "Direct link to Selection criteria")

Consider these factors when choosing apps for your workspace:

* **Team needs** - identify what functionality your team requires
* **Workflow alignment** - ensure apps support your existing processes
* **User capabilities** - consider the technical skills of your team members
* **Integration requirements** - evaluate how apps work together

### Access planning[​](#access-planning "Direct link to Access planning")

Plan app access based on your organizational structure:

* **Role-based access** - align app permissions with job functions
* **Security requirements** - restrict sensitive apps to appropriate users
* **Collaboration needs** - ensure teams can access tools they need to work together

### Implementation approach[​](#implementation-approach "Direct link to Implementation approach")

* **Phased rollout** - install apps incrementally to avoid overwhelming users
* **User training** - provide training and support for new applications
* **Feedback collection** - gather user input on app effectiveness and usability

## Best practices[​](#best-practices "Direct link to Best practices")

### App governance[​](#app-governance "Direct link to App governance")

* **Documentation** - maintain records of app purposes and configurations
* **Regular review** - periodically assess app usage and effectiveness
* **Cleanup** - remove unused apps to reduce complexity and maintenance overhead

### User experience[​](#user-experience "Direct link to User experience")

* **Consistent interface** - maintain consistent app configurations across workspaces
* **Clear permissions** - ensure users understand what they can access
* **Support resources** - provide help and documentation for app usage

### Performance considerations[​](#performance-considerations "Direct link to Performance considerations")

* **Resource monitoring** - track system resources used by installed apps
* **Optimization** - configure apps for optimal performance
* **Scalability** - plan for future growth and additional app requirements

## Related[​](#related "Direct link to Related")

* [Customize app installation](/admin-guide/workspace-admin/customize-app-installation.md) - configure fields, views, and workflows after installing an app
* [App lifecycle](/developer-guide/app-architecture/app-lifecycle.md) - how apps move from development through deployment and updates