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Install and manage apps

Install and configure applications to meet your workspace needs, ensuring appropriate access control and functionality for your team.

Default app installation

Pre-installed applications

Upon workspace creation, several default apps are automatically installed:

  • Core apps - typically include "Tasks", "Tags", and other essential applications
  • System configuration - default apps depend on your system configuration
  • Foundation setup - provides basic functionality to get started immediately

Initial configuration

  • Ready to use - default apps are configured for immediate use
  • Customizable - modify default settings to match your specific requirements
  • Expandable - add additional apps as your needs grow

App installation process

Workspace admin responsibilities

Workspace administrators are responsible for app selection and access control:

  • Strategic selection - choose apps that support your team's workflow and objectives
  • Access management - grant appropriate permissions to workspace participants
  • Configuration oversight - ensure apps are properly configured for your use case

Installation examples

  • Universal access - install "Bugs" app accessible to all workspace participants
  • Restricted access - install "Invoices" app accessible only to users in the "Accounting" group
  • Role-based deployment - align app access with organizational roles and responsibilities

Installation interface

Accessing app management

Perform app installation from the workspace overview page:

  • Manage apps (v2) - use this menu item to access the app management interface
  • Centralized control - manage all workspace apps from a single location
  • Visual interface - intuitive interface for app selection and configuration

App selection process

The workspace admin should select which apps to install:

Manage apps

App management strategy

Selection criteria

Consider these factors when choosing apps for your workspace:

  • Team needs - identify what functionality your team requires
  • Workflow alignment - ensure apps support your existing processes
  • User capabilities - consider the technical skills of your team members
  • Integration requirements - evaluate how apps work together

Access planning

Plan app access based on your organizational structure:

  • Role-based access - align app permissions with job functions
  • Security requirements - restrict sensitive apps to appropriate users
  • Collaboration needs - ensure teams can access tools they need to work together

Implementation approach

  • Phased rollout - install apps incrementally to avoid overwhelming users
  • User training - provide training and support for new applications
  • Feedback collection - gather user input on app effectiveness and usability

Best practices

App governance

  • Documentation - maintain records of app purposes and configurations
  • Regular review - periodically assess app usage and effectiveness
  • Cleanup - remove unused apps to reduce complexity and maintenance overhead

User experience

  • Consistent interface - maintain consistent app configurations across workspaces
  • Clear permissions - ensure users understand what they can access
  • Support resources - provide help and documentation for app usage

Performance considerations

  • Resource monitoring - track system resources used by installed apps
  • Optimization - configure apps for optimal performance
  • Scalability - plan for future growth and additional app requirements

Effective app management ensures your workspace has the right tools for your team's success while maintaining security and performance standards.